There is no "pay by card" button in the portal and there is nowhere for one to come from: the server has no such route. At school-plan amounts an accounting department wants a contract, an invoice and closing documents, and a card terminal would only be in the way.
What the Invoices section does
Three things, and all three answer questions people arrive with:
which plan the school is on;
what date it is paid up to;
whether an invoice is outstanding.
Below that sits the register: number, amount, period, due date and state. Amounts and the overdue flag come from the server rather than being recalculated on screen — a computer's clock can be wrong, and an invoice is a document for accounting.
Getting an invoice
1Press "Request an invoice" and choose a period: a month or a year.
2That is a request, not a finished document. It creates a draft that we turn into an invoice. Pressing again returns the same request rather than starting a second one.
3We issue the invoice: it gets a number, an amount, the legal details and a due date. Ten days are given for payment — roughly what a round of approvals takes.
4When the money arrives we mark the invoice paid, and the school's access is extended.
Only we can mark an invoice paid. Letting a school do it would be handing out free access in one click.
Two rules that stop days from disappearing
Paying early costs nothing. A new period is counted from the end of the period already paid for, not from today. Otherwise a school that pays a week before the month ends would donate that week every single time.
Payment extends access exactly once. Two clicks in a row, or two simultaneous requests, produce the same end date; the second one honestly reports that it extended nothing.
The date only ever moves forward. Paying an old invoice that sat around longer than its own period does not take away time already paid for.
Legal details
The payer's details — legal name, tax number, contacts — are filled in the school settings. At the moment an invoice is issued they are copied into the document: a school may be renamed or change its tax number, but an issued invoice must stay what it was.
If something in the details is wrong, fix the school card before requesting an invoice.
Trial and payment
The trial outranks payment. A school that pays on day one keeps the rest of its trial days, and the paid period begins after them.
A year costs less than twelve months; the discount is calculated from the monthly price, and no separate yearly price is stored anywhere. The actual amounts are shown by the plan card in the portal and by the schools page on the site — they are deliberately absent from this article so that the numbers cannot drift apart.
Who sees invoices
The owner and admins only. Teachers and students do not get the section at all: sums and legal details are administration's business, so even reading requires an admin.